Back office case studies and results – KOV s.r.o.
CASES / SELECTED WORK 2006–2026

Proof, not promises.

Nineteen engagements that show how the modules work in practice. Client names withheld under NDA – the numbers are real.

CASE 01
INDUSTRY — MANUFACTURING HEADCOUNT — 340 EMPLOYEES WITH KOV — SINCE 2018 MODULES — HR & PAYROLL · ADMIN

Payroll takeover in six weeks, zero missed runs since.

The internal payroll team resigned mid-year. We ran two parallel cycles, cleaned eight years of attendance data and moved shift premiums to a single rulebook – without the factory noticing a thing.

0MISSED RUNS / 8 YRS 2.1→0%PAYSLIP ERROR RATE 9→4DAYS TO CLOSE
CASE 02
INDUSTRY — RETAIL SCALE — 27 STORES WITH KOV — SINCE 2021 MODULES — OUTSOURCING & OUTSTAFFING

120 seasonal hires staffed, trained and paid – every December.

Peak season used to mean three months of frantic recruiting. Now it is a calendar entry: we source, contract and onboard the seasonal workforce, then wind it down cleanly in January.

120SEASONAL STAFF / PEAK 3 wksHIRING TO SHOP FLOOR −18%SEASONAL LABOUR COST
CASE 03
INDUSTRY — IT / SAAS HEADCOUNT — 85 EMPLOYEES WITH KOV — SINCE 2022 MODULES — FINANCE · GRANT MANAGEMENT

A scale-up's whole back office, plus €640k in EU grants.

The founders wanted zero internal finance headcount. We run the books, payroll and reporting – and turned the grant paperwork they were ignoring into funded R&D.

€640kGRANTS SECURED 2/2AUDITS PASSED CLEAN 0INTERNAL FINANCE HIRES
CASE 04
INDUSTRY — HOSPITALITY SCALE — 6 VENUES WITH KOV — SINCE 2019 MODULES — HR ADMIN · COMPLIANCE

Inspection-ready across six venues, onboarding cut to 48 hours.

High turnover, mixed contract types, surprise inspections. We digitised every contract, standardised DPP/HPP handling and made the personnel files boring – the way inspectors like them.

0FINES SINCE 2019 5d→48hONBOARDING TIME 100%CONTRACTS DIGITAL
NAMES WITHHELD UNDER NDA — REFERENCES AVAILABLE ON REQUEST 10+ INDUSTRIES ON RECORD →
MORE FROM THE LEDGER

Fifteen more, in brief

05–19 · CLIENT-APPROVED
CASE 05SINCE 2023

E-commerce, 45 staff – payroll and books taken over between two pay runs.

4 wksHANDOVER
CASE 06SINCE 2017

Automotive supplier, 210 staff – three attendance systems merged into one payroll flow.

3→1SYSTEMS
CASE 07SINCE 2021

Dental clinics, three sites – HR files rebuilt from scratch; two inspections since.

0FINDINGS
CASE 08SINCE 2016

Law firm, 28 staff – partner payroll run outside the office walls, ten years and counting.

10 yrsCONFIDENTIAL
CASE 09SINCE 2020

Food production, 130 staff – agency workforce contracts renegotiated and rescheduled.

−22%AGENCY COST
CASE 10SINCE 2023

SaaS company, 12 → 60 staff – back office held steady through 5× headcount growth.

0FINANCE HIRES
CASE 11SINCE 2018

Construction group, 95 staff – subcontractor files standardised for every audit.

100%AUDIT PASS
CASE 12SINCE 2022

Nonprofit, 18 staff – EU project reporting taken off the director's desk for good.

€280kGRANTS KEPT CLEAN
CASE 13SINCE 2019

Hotel, 70 staff – DPP/HPP contracts digitised, onboarding compressed to a day.

72→24hONBOARDING
CASE 14SINCE 2021

Logistics, 160 staff – driver per-diems recalculated to the last koruna.

0DISPUTES SINCE
CASE 15SINCE 2024

Marketing agency, 35 staff – bookkeeping and VAT moved onto a fixed calendar.

12→5DAYS TO CLOSE
CASE 16SINCE 2020

Medical devices, 55 staff – statutory audit preparation, two years in a row.

2/2CLEAN AUDITS
CASE 17SINCE 2022

Retail franchise, 14 stores – one payroll calendar across every unit.

14→1PAYDAYS
CASE 18SINCE 2015

Engineering bureau, 40 staff – the whole back office, eleven years running.

11 yrsAND COUNTING
CASE 19SINCE 2025

Fintech, 25 staff – regulator-ready books with every deadline met.

12/12REPORTS ON TIME

These nineteen are the share we're allowed to publish. Most of our work sits behind NDAs – if you want proof from your own industry, we'll arrange a reference call with a client who'll vouch in person.

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