HR & Payroll.
Payroll is a promise you make to every employee, twelve times a year. We keep it – to the koruna, to the day – and run everything around it: contracts, filings, onboarding, records. You sign one agreement; your people simply get paid.
The most expensive payroll mistakes are the quiet ones.
Czech payroll does not forgive. Social security, health insurance, income tax advances, statistical reports – each authority has its own form, its own deadline and its own penalty schedule. Nothing announces itself; a missed filing simply sits and compounds until the letter arrives.
Most companies discover this the hard way: an accountant leaves, a rule changes in January, a bonus scheme breaks the tax calculation. The payroll still “works” – until the audit. That is the gap this module closes. We run payroll as a process with controls, not as a spreadsheet with a deadline.
In practice you keep one thing: the monthly approval. Everything else – calculations, payslips, filings, employee questions, contract amendments, the year-end reconciliation – moves to a named KOV specialist who answers within a day. Fixed monthly fee, no seniority surcharges, no surprise invoices.
Scope of the module
Monthly runs including bonuses, deductions, sick leave and travel compensation. Payslips delivered to each employee, securely and on schedule.
Every mandatory report to the tax office, social security and health insurers – prepared, filed and archived with proof of submission.
Sourcing, structured interviews, reference and document checks. You meet only candidates worth your calendar.
Contracts signed before day one, equipment checklists, entry medicals, safety training – a new hire is productive in the first week, not the first month.
A clean, GDPR-compliant personnel file for every employee: contracts, amendments, consents and certificates, retrievable in minutes.
One report pack: headcount, cost per department, overtime, absence and upcoming deadlines. Payroll stops being a black box.
From first call to steady state
We map contracts, benefits, current filings and the quirks nobody documented. You get a findings list before we touch anything.
We calculate one full month beside your current process and compare to the koruna. Differences are explained, not explained away.
Your team keeps a single approval step. Employees get a direct line to their KOV payroll specialist.
A fixed calendar of runs and filings, the monthly report pack, and year-end closed without overtime – yours or ours.
What this looks like in production
“KOV took over a payroll three accountants could not keep straight. Since March: zero corrections, zero letters from the tax office, and I sign one page a month.”
One calendar month is typical: audit, parallel run, cutover at the next period. In urgent cases – an accountant leaving, an inspection coming – we compress to two weeks.
No. We work in your system if you have one, or run ours and hand you clean exports. Deeper integrations, if you want them, come through our Technology module.
Encrypted archive, role-based access with a log, NDA by default and GDPR processing agreements signed before the first file moves.